Fleet management - 3 tedious situations and how to master them

Fleet managers have a lot on their plate. They have to take care of the paperwork while keeping track of everything. It's really challenging, that’s for sure. So find out on this blog how to make your life as a fleet manager easier.

What are the tasks of a fleet manager?

A fleet manager organises all matters related to the fleet in a company. The fleet should be managed professionally and efficiently, processes should be optimised and costs reduced and planned with foresight. Thus, a fleet manager is responsible, among other things, for the smooth running of operations, the readiness of the vehicles to be driven, and optimal vehicle utilisation at low cost.

Compare leasing offers

As a fleet manager, you should actually obtain at least three leasing comparison offers. But to be honest, who really does that? It's a huge amount of time, a ton of paperwork and then you have to find the right numbers and compare them.

To make your life easier, the Carvolution car subscription is the ideal solution. Your employees drive the cars with a subscription that offers an all-inclusive package. Everything about the car is included. There is no tedious paperwork and the process is entirely digital. Thanks to the low monthly fixed price, the total costs of the car and thus of the entire fleet are visible at a glance. Budgeting has never been easier. And thanks to autoSense, Carvolution enables you to manage your fleet simply, networked and database driven. The make and type of car is independent.

The kilometrage. Too high? Too low?

Questions relating to kilometrage are also part of a fleet manager's job. You have to be able to estimate which leased vehicle is likely to exceed the kilometrage limit and which vehicle is likely to do the opposite. Above all, you need to be able to take countermeasures in good time to avoid unpleasant surprises and additional costs at the end of the contract. You should therefore keep an eye on the kilometrage of all vehicles. However, current odometer readings are often not available for many vehicles. And then the tedious part begins: you have to call all the drivers and make a complete list of the kilometres driven, then manually review the fuel card statements.

Here, too, the simplicity of the car subscription makes your life as a fleet manager easier: with a car on subscription, you can choose a kilometre package first and then adjust it as necessary each month. If more or fewer kilometres are driven in a month, there is no problem adjusting the package. And you always have an overview of the kilometres travelled in the Carvolution app. So you never pay too much. What's more, with the AVIA fuel card you not only save 5 centimes per litre of fuel, but you also always have an overview of your fuel costs. Electric cars can be recharged at a reduced rate thanks to the evpass and you also receive a free annual membership. Here, too, the cooperation with autoSense is a plus, because an automatic analysis of driving behaviour and costs is created. In addition, thanks to GPS tracking and monitoring, you have a constant overview on all your vehicles.

Claims settlement

If an employee calls you to report damage, this always involves a lot of work for you as a fleet manager. From the accident report to the insurance company and the garage: all information about the course of events must be collected, and the accident report and pictures must also be sent. If the car needs to be repaired, quotations must be obtained from various garages and possibly a replacement vehicle must be arranged.

With the Carvolution car subscription, you don't have to worry about these things. Everything related to your car is included, even in the event of a claim. All you have to do is upload a photo of the damage to the Carvolution app, fill in the accident report and everything will be taken care of so that the car can be repaired as quickly as possible. A replacement vehicle will also be arranged for you free of charge.

The car subscription

As you can see, your life as a fleet manager will be much easier with the car subscription. You select a car online and configure the subscription yourself according to the needs of your company. You choose the kilometre package, the duration (from 6 months to 3 years) and the insurance cover yourself. That’s it: your employees already have their company car with an all-inclusive package. Everything to do with the car is included in the package: insurance, service & maintenance, tyres, cantonal registration and taxes.

At the end of the minimum period, the company car can be returned at the end of the month, kept on or exchanged. The car subscription is flexible, simple and inexpensive. You can drive a business vehicle for as little as CHF 400 per month. And thanks to the fixed monthly price, you always have an overview of the total cost of the car.

It’s simple, you don't have to worry about tedious paperwork, or have to research kilometrage or worry about damage. And thanks to autoSense, accounting for driving expenses and creating tax statements has never been easier. Your employees can drive their new car with no worries and your efforts are minimized.